• What is the expected volume for the printer? - This is the number one consideration for purchasing a printer. Generally, the more you spend on a printer, the cheaper the print cost per page. Also, more expensive printers tend to scale better in terms of speed, reliability, and ease of service.
• Does the printer need to print color? - Keep in mind that printing in color is much more costly than black. Even seemingly inexpensive ink-jet printers can cost upwards of a dollar per page when printing photographs.
• Does the printer need to be networked? - Recently, HP began offering lower-tier network print servers in some of their products. Unfortunately, some of these printers lack essential features that are required for compatibility with the CAS network environment. If you need items not listed, contact me before purchasing a network printer so we can ensure it will work.

The table below displays recommended Hewlett Packard Printers for use with the UNT CAS environment.  Click a CDWG product link to learn more details about a specific printer (i.e., specifications).  Further down, you may find the typical purchase procedure along with minimum requirements.

HP Laserjet 1018 CDW Part #1340071 Price: $129.99	Pros: Small space-saving design Very inexpensive printer Suitable for a single low volume user (<500 pages per month) Cons: Does not support networking. Single user only Relatively small toner cartridges Most expensive print cost per page of CAS recommended printers ~3.5 cents per page
HP Laserjet 2015d CDW Part #1062815 Price: $399.99	Pros: Best suited for demanding printer user (<5000 pages per month) Large envelope tray Supports duplex printing to save paper Cons: Does not support networking. Single user only Higher price compared to 1000 series laser printers Unsupported networking (do not buy the p2015dn or p2015n as they are incompatible with our support model and the additional cost would be wasted)
HP LaserJet 4250 Series CDW Part #680866 Price: $1,249.99	Pros: Highest speed CAS recommended printer; up to 45ppm Full feature Jetdirect network print server Best choice for medium volume (>10,000 pages per month) Cons: More expensive than less capable printers Duplexer and additional tray cost extra Bigger, and bulkier
HP Color Laserjet 4700 series CDW Part #846228 Price: $1,349.99	Pros: Color printing Duplex models available Full feature Jetdirect network print server Inexpensive cost per page ~2.5 cents per page with 5% coverage. Best choice for a workgroup color printer Cons: Large size
Other Printers Contact TJ Miller if you have needs not met by the above configurations.	Pros Your curricular and/or research needs may demand something more than what the default options provide. Cons: Purchasing non-standard configurations creates service delays (from historical averages, jobs require 100%-400% longer to complete) which negatively impacts you and your colleagues (the time spent working on a non-standard configuration takes away from time support staff can work on standard configurations)..

1. Decide which Printer you would like to buy. If you are purchasing a significant number of printers this would be a good time to involve TJ Miller so I can help evaluate your needs.
2. Engage your department's purchasing agent (e.g., Administrative Assistant or grant account holder) to:
1. Choose a vendor: If desired you can use the vendors linked above as they have a DIR contract with the State of Texas. If you would like to obtain additional quotes here are some ways you can find for other vendors:
• DIR Store: Choose "Printers" for the Product Type and "Hewlett Packard" for the Brand Name.
• Centralized Master Bidder's List: Type "204" for the Class Code and "77" for the Item code to find laser printer vendors. This site is handy for finding HUB vendors.
• Comptroller Tax Status: Checking the comptroller tax status before attempting to purchase from a company can save you time in the long run.
2. Purchase the Printer with either a Purchase Order or Purchase Card.

Please direct questions regarding your purchasing account, the purchase process, order status, etc. to UNT Purchasing and Payment Services.
Please direct questions regarding recommended printers to TJ Miller.

Minimum Requirements for Network Printers
Physical Security	Locked doors or security cable	Measures should be implemented to deter the theft of the printer by either: anchoring the device via a security cable or placing it in an area that is locked when unoccupied. If there is a question if your printer choice has a security cable slot feel free to contact me and I will find out for you.
Network Security Features	Access Control List	Required for securing a printer to prevent unwanted access.
Network interface	TCP/IP and 10/100 Ethernet	An Ethernet print server allows CAS Computer Support Services to administrate and setup the printer to work with university workstations independent of the operating system being used (Windows, Mac, Linux). The Ethernet interface must be compatible with Netware iPrint (NDPS) Services, which is very flexible and works with almost all network ready printers.
Printer Language	PostScript	Most network printers will have this by default, but some will have it as an add-on option (Lanier multi-function devices for example). Without this compatibility machines will not be able to send PostScript print jobs to the device. This is especially problematic for native print jobs in Mac OS X.

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Last updated on 10:41 AM 10/17/2007 by TJ Miller